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Constitution of Asia TEFL  As amended August 19, 2006.--

Article I. Name, Goal, and Official Language
Section 1. Name. The name of this organization shall be the "Asian Association of Teachers of English as a Foreign Language," and its abbreviated form shall be "Asia TEFL," hereafter referred to as Asia TEFL.

Section 2. Goal. Asia TEFL is to serve as a secular, nonpolitical forum that brings together ELT professionals in the Asia region to collect, disseminate, and discuss information on English language teaching and learning in the Asian context with the objective of promoting scholarship which will lead to improvements in the way English is both learned and taught. This will be accomplished primarily through conferences, meetings, special interest groups, research projects, and journals and other publications.

Section 3. Official Language. As Asia TEFL is an international association and as English in not only the most universally used international language but also the professional interest of Asia TEFL, English shall be the official language for all official international activities of Asia TEFL.


Article II. Membership
Section 1. Membership Categories.
Asia TEFL shall provide for the following categories of membership:
a)
Honorary Members: This category is conferred on individuals in recognition of and appreciation for outstanding service to Asia TEFL and/or the TEFL profession in general.
  b)
Individual Members:
This category is open to individuals who conform to the goals of Asia TEFL.
  c)
Institutional Members: This category is open to academic institutions, education departments, government organizations, and educational foundations dedicated to furthering the goals of Asia TEFL.
  d)
Associate Commercial Members: This category is open to commercial organizations that are dedicated to the goals of Asia TEFL and are willing to support Asia TEFL in attaining those goals.
Section 2. Term of Office. Membership fees shall be levied for individual, institutional, and associate commercial members. The amount and method of levying shall be determined by the Executive Council.

Article III. Affiliates
Section 1. Definition. Geographically based, autonomous academic organizations that support the goals of Asia TEFL may become Affiliates of Asia TEFL.
Section 2. Activities. Asia TEFL shall engage with its Affiliates in activities for the mutual benefit of their associations, such as the exchange of association news and information, academic information, and conference presenters.


Article IV. Officers
Section 1. Executive Council Composition. The Officers of the Asia TEFL Executive Council shall be the President, Vice-President, Regional Representatives, Executive Directors, General Secretary, and Treasurer. A Committee of Advisors shall also be appointed by the President to advise the Executive Council. The Advisors shall serve at the discretion of the President and may serve under consecutive presidents.
Section 2. Term of Office. The term of office of Executive Council officers shall be two years. A Council officer, including the President, may serve in the same office for consecutive terms.
Section 3. Election and Appointment.
a)
President. The President shall be nominated by the Regional Representatives for approval by the membership at the Annual Business Meeting. If the Council nominee fails to obtain approval, nominations will be taken from the floor at the Annual Business Meeting and the election held there. A majority vote is required for election. If no nominee receives a majority on the first vote, run-off voting shall be employed to obtain a majority.
  b)
Vice Presidents. Three Vice President shall be nominated by the Regional Representatives for approval by the membership at the Annual Business Meeting. If the nominee fails to obtain approval, the selection process shall be the same as that for President.
  c)
Regional Representatives. One Regional Representative shall be elected from each region of Asia TEFL by the membership of that region from among the nominees from that region. Only members from any one region may nominate or vote for Regional Representative nominees of that region. Regional Representatives of regions with a membership of 100 or more members shall be Executive Council members with voting rights. Regional Representatives from regions with a membership of less than 100, and with a minimum of 50, shall be non-voting Council members. A Regional Representative may appoint an Assistant Regional Representative, who shall not be a Council Member, as may be needed to execute the duties of the Regional Representative. However, the President shall concurrently serve as the Regional Representative of the region to which the President belongs.
  d)
Executive Directors. The Executive Directors shall be appointed by the Regional Representatives. Initially, there shall be one Executive Director each in charge of Conference, Publications, Membership, Research, Technologies, Internal Affairs, External Affairs, and Financial Affairs. However, the number of Executive Directors and their duties may be adjusted by the Executive Council.
  e) General Secretary. The General Secretary shall be appointed by the President and shall serve at the discretion of the President.
  f) Treasurer. The Treasurer shall be appointed by the President and shall serve at the discretion of the President.
  g) Directors. Directors shall be appointed by the President and serve at the discretion of the President as deemed necessary to assist specific Executive Directors is executing the duties of that office. Directors shall not be voting members of the Executive Council.
ection 4. Duties.
a)
The President shall represent the organization, oversee overall business of the organization, preside over the Executive Council meetings and Annual Business Meetings, and be responsible for promoting relationships with other organizations. The President shall also be, ex officio, a member of all committees formed within Asia TEFL.
  b)
The Vice President shall assist the President by supervising special projects and undertaking such other responsibilities as the President may delegate. The Vice President shall also assume the responsibilities of the President in his or her temporary absence and shall succeed to the Presidency for the remainder of the President's term in case the office is vacated.
  c)
The General Secretary shall be responsible to the Executive Council and the President for the implementation of policies and for the general administration of Asia TEFL's activities.
  d)
The Treasurer shall be the custodian of all funds belonging to Asia TEFL and shall be responsible for keeping a record of all transactions of Asia TEFL.
  e) The Executive Directors shall be charged with specific responsibilities within Asia TEFL and may head a committee if such is deemed necessary.
1)
The Conference Executive Director shall organize and oversee the Annual Asia TEFL Conference.
  2)
The Publications Executive Director shall oversee the dissemination of information through the publication of the Asia TEFL Journal, the newsletter, and other official publications.
  3)
The Membership Executive Director shall be responsible for providing membership services, maintaining membership records, and maintaining and increasing Asia TEFL membership.
  4)
The Research Executive Director shall be in charge of the research activities of Asia TEFL, including overseeing research projects, the awarding or research grants, and the exchange of research scholars.
  5) TThe Technologies Executive Director shall be responsible the maintaining the Asia TEFL website, maintaining a membership database, and related activities.
  6) The Internal Affairs Executive Director shall be responsible for communications and coordination of activities with the Regional Representatives of Asia TEFL.
  7) The External Affairs Executive Director shall be responsible for communications and coordination of activities with outside professional and other organizations.
  8) The Financial Executive Director shall be responsible for securing operational funds for Asia TEFL through sponsors and other fundraising activities.
Section 5. Executive Council Vacancies. Any vacancy on the Executive Council, with the exception of that of the President, shall be filled by a selection process acceptable to a simple majority of the Council.


Article V. Meetings
Section 1. Annual Business Meeting. The date and time of the Annual Business Meeting of members shall be determined by the Executive Council.
Section 2. Quorum. Fifty (50) members (or one-fourth of the total members, if membership is less than 200) shall constitute a quorum at the Annual Business Meeting. However, no more that fifty percent of the members constituting the minimal quorum may be from any one region.
Section 3. Voting. Voting on any matter may be conducted among members gathered or by mail, email, or fax ballot for convenience.
Article VI. Executive Council Meeting
Section 1. Regular Meetings. The Asia TEFL Executive Council shall meet at least once annually. In addition, the Council may conduct its business by other expedient means such as telephone, email, fax, and/or mail.
Section 2. Special Meetings. The Executive Council shall be able to call a special meeting with thirty days advance notice being given to the members.
Section 3. Quorum. A quorum for an Executive Council meeting shall be defined as being at least one third of the members of the Council.


Article VII. Committees
Section 1. Publications Committee.
a)
Appointment. The Publications Committee shall be appointed by the President and overseen by the Publications Executive Director.
  b)
Duties. The Publications Committee shall review papers and publish The Asia TEFL Journal, and shall be in charge of publication of other research collections, the Asia TEFL newsletter, and other publications of Asia TEFL.

Section 2. Conference Committee.
a)
Appointment. The Conference Committee shall be appointed by the President and overseen by the Conference Executive Director.
  b)
Duties. The Conference Committee shall be charged with organizing and holding an international conference annually to be referred to as the "Annual Asia TEFL Conference."
  c) Venue. The Annual Asia TEFL Conference may be held in any region from which Asia TEFL draws its members and may be held jointly with a national conference of an ELT or closely related professional association.

Section 3. Other Committees. The President may authorize other standing and ad hoc committees as may be needed to conduct the affairs of Asia TEFL.
Section 4. Annual Reports. Standing committees shall make an annual report to the Executive Council.
Article VIII. Financial Audit
Section 1. Financial Audit. An audit of the financial transactions of Asia TEFOL shall be performed at least, but not limited to, once a year as directed by the Council.


Article IX. Amendments to the Constitution
Section 1. Amendments. The Constitution may be amended by a majority vote of members provided that notice of the proposed change has been given to the general membership at least thirty days prior to the vote. The Constitution may be amended without such prior notice only at the Annual Business Meeting; in which case, any proposed change shall require approval by three-fourths of the members present.